The Video Call consultation screen and controls

Video Call Screen layout

While in a call, you will see all participants in their own window - you can have up to 6 people in a single Video Call joined from the Waiting Area.

By default, when you first join a call with a patient or client, you will appear in the smaller screen and they will appear in a larger screen to the right.

The are a few options for the call screen windows:

The main default view with your video feed on the right, as shown in the top image to the right. In calls with multiple participants the individual video screens will arrange themselves and be smaller in size.
You can minimise your video as outlined below, using the minimise button when you hover over your video feed (bottom image).
Hide your video using the Collapse your video button in your minimised screen (highlighted in red in the bottom example to the right).

Call screen with video feed minimised

Flip video
The self-view screen in a Video Call is designed to mirror the image by default. Participants have the capability to flip their video horizontally, if desired.
Flipping your local feed can be useful for things such as completing physiotherapy exercises, or having a non-mirrored view of a specialised scope device.

Flipping your video changes your view of your own video feed, it does not affect what other participants in the call see.

This image shows a side by side view of a default and a local flipped video feed, after pressing the highlighted flip video button.

Mute participant
Health service providers (hosts) joining a call can mute others in the call by hovering over a participant's screen, clicking on the microphone button (mute) and confirming they would like to mute that person. Muted participants will be able to unmute themselves, as required.

Pin participant/s
There is also a pin hover icon, giving all participants in a call the capability to pin one or more participants, to make them the main focus for their view. Participants other than the host will only have the pin functionality available to them.

Make participant full-screen
To make a participant in a Video Call full-screen, hover over their video feed and click on the full-screen button, highlighted in this example.

This allows you to focus on a particular person in the call by making them full-screen for your view. To exit full-screen mode, hover over the participant and click the full screen button again, or press Esc on your keyboard.

Please note: This functionality is not yet available on mobile devices.

Minimise your self view
All users in a Video Call have the option to minimise their video feed or collapse it completely so they can focus on the other participant/s. Hover over your video fed and click on the minimise icon (two inward facing arrows).

This can be useful to focus on your patient or client rather than self monitoring your own video, which some people may find distracting or tiring. If you minimise or collapse your screen, you can expand it at any time using the outward facing arrows.

Improved mobile video layout in a multi-party call

On mobile devices, depending on the number of participants and the size of the screen, active speakers will be displayed, while others may be merged and not visible. As participants speak, the focus will switch to maintain a better user experience on mobile screens.

This example shows active participants in a Video Call on a mobile device and an indication of how many other merged participants are in the call.

Please note: pinned participant video feeds will show in the call and will not be hidden, even if they are not currently speaking.

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Call Screen control buttons and features

Along the bottom of the call screen you will see various call control buttons.

LHS:

Settings
Hang up
Refresh
Microphone
Camera
Switch camera
Lock (if enabled in the clinic by the clinic admin)
Raise Hand

RHS:

Help
Chat
Live Captions
Call Manager
Apps & Tools

Please see below for details on each of these controls and their functionality.

Settings

Clicking on the settings icon opens up Device, Video Quality, Layout, Language and Advanced options.

Device Settings:

Click to change the settings for your device. Select your preferred option from the dropdown menus:

camera

Please note: You can switch camera using the keyboard shortcut Alt-N

microphone
speaker
video quality
- Choose from the available video quality options, including low quality for low bandwidth areas and Full HD for high bandwidth areas.
- In most cases, setting to Adaptive will be the best option.
Please note, the video quality you select will persist for future call but you can change this at any time during a call.

Select Background

There are set blur and virtual backgrounds available as well as the option to upload a custom virtual background. Click here for more information.

Find out more about Changing Your Video Quality Settings in a Call.

Select camera	Select microphone	Select speaker
Select video quality	Language settings	Select layout

Language Settings
Select your preferred language from the drop-down options. This changes the call controls within your current call and all future calls to your selected language preference. This can be changed at any time.

Advanced Settings Options
Click on Change Audio Behaviours to access noise suppression settings. Click on noise suppression to toggle on and off (on displays a green tick). Having noise suppression on helps the quality of the call by cancelling background sounds.
There is generally no requirement to touch this setting and it is configured to be 'On' for all calls by default. Please note: When toggled off, users can make repetitive sounds without the system dampening or cancelling the noise out. This is useful, for example, when conducting speech pathology consultations where the patient or clinician needs to make repetitive noises other than normal speech.

For calls with more than four participants, under Advanced options you will see a slider to select max video feeds (top image).

The slider allows participants to select the maximum number of participants they will see in the call, while others will be merged into one video tile showing how many others are in the call. This can help participants to reduce distractions in a call, or tailor the viewing experience to suit a smaller screen.

The bottom image shows a call with 5 participants, with 3 visible and 2 others in the call merged into one video tile.

This example shows 3 visible participants feeds and a tile showing there are two others in the call.

Hang up
Click to either Leave the Call or End the Call:

Leave call: when in a call with one other participant it puts that participant on hold in the waiting area. If in a call with more than one other participant, when you leave the call will continue for the other participants.
End call: ends the call for all participants.

Hang up options during a call

Refresh
If your connection drops out, or the video freezes for a prolonged period, click the Refresh button to re-establish connection with all callers.

Microphone
Click on the microphone icon to mute and unmute yourself in the call, if required.

Unmute Tooltip
If you are talking and your microphone is muted, the system detects this and a tooltip displays, reminding you to unmute your microphone.

Camera
Click on the camera icon to turn your camera off and on during the call, as required.

Switch Camera
Click to switch your camera if you have more than one available.
You can also use the keyboard shortcut Alt-N (Option-N on a Mac) to switch camera.

Lock Call
If enabled by the clinic admin in the clinic, click on the Lock icon to lock the call so other clinic team members cannot click on the Join button in the waiting area.
To find out more about locking and unlocking calls, click here.

Raise Hand
To let others in the call know you would like to speak, you can click the hand icon to raise your hand. The icon with go red and a yellow hand will appear in your video feed.
When you start speaking, your hand will be automatically lowered. If you need to lower your own hand, click the hand icon again.

Raise Hand icon

The icon goes red when your hand is raised

Yellow hand appears at top left in the video feed when a hand is raised

Raise Hand - info for hosts
As well as seeing the hand raised in the call screen, a notification displays for a few seconds at the bottom of the call screen when someone raises their hand.

Additionally, in Call Manager > Current Participants, raised hands will show next the the relevant participant name.

Call Manager for host, showing the raised hand for Sue Smith and the option to lower the hand

Apps & Tools
Share resources into your Video Call to enhance your consultation.
For detailed information on Apps & Tools, refer to the Apps & Tools page

Chat
Click on the chat icon to send messages within the call. All participants can see and type chat messages and there is an option to download the messages as a text file for your records.

To send a chat message:

Click on the chat icon to open the chat drawer, type a message and press Enter to send the message.

To download the chat messages:

Click on Download chat at the bottom of the chat window before the call ends. This will download as a text file and can be added to the patient's record, if desired.

Chat - typing indicator
There is a new indication message that displays when a Video Call participant is typing in the chat window. This improves the chat functionality for all participants in a call, alerting them that a question or comment is being typed.

Call Manager
The Call Manager enables you to:

invite participants into the current call via email or SMS
transfer the current call to another Waiting Area
remove individual participants from the current call, if required.

For detailed information about the Call Manager, please click here.

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Video feed not available indicator

When a participant's video and/or microphone is unavailable during a call, this will be communicated in a message in their call screen video feed. This will make it clear to all participants in the call what is happening for that participant.

If the participant has a profile picture associated with their account, or they have provided a picture when they enter a Video Call room, this will show as the image in their video feed when their camera is unavailable. If they have no profile picture, their participant colour and initials will show in their video feed. An icon reflecting their camera feed state will also display.

Please see below for examples:

When a participant turns off their camera, this screenshot shows the message and design of their video feed in the Video Call Screen.

Please note: this participant does not have a profile picture, hence their initial is showing.

In this example, the participant has turned off both their camera and microphone.

In this example, the participant has tabbed away to another screen or application. The participant can still hear you while tabbed away and can be guided to tab back to the browser they are using for the Video Call.

A pause icon displays and the message in their screen (under their initials) reads:
Participant is busy in another application, please wait.

When the participant has no camera feed available and is speaking, the outer circle around their picture or initials highlights, as shown in this example.

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